Senior Citizen Council of Cobb County

Bylaws

Amended: 2015

SENIOR CITIZEN COUNCIL OF COBB COUNTY BYLAWS REVISION 2013

ARTICLE I – NAME

The name of this organization shall be the Senior Citizen Council of Cobb County, hereinafter referred to as the Senior Citizen Council (“SCC”) and the governing body shall be the Executive Committee.

ARTICLE II – PURPOSE

To promote the general welfare of senior citizens of Cobb County through such activities as:

(1) Developing and maintaining constant contact with activities of individuals and organizations concerned with the welfare of senior citizens.

(2) Developing community programs and activities for the mutual benefit and enjoyment of the senior citizens.

(3) Working with government agencies, education programs, and social and civic organizations to advocate and improve the general well being of the senior citizens.

ARTICLE III – SCC MEMBERSHIP

Section 1 Membership

A. Individual: Any individual 55 years of age or older who agrees to abide by these bylaws may become a member by paying annual dues of $12.00. Membership includes one vote, a one-year subscription to THE BULLETIN, and certain discounts.

B. Member and Spouse: If a member and a spouse agree to abide by these bylaws and join together, they may become members by paying annual dues of $15.00. Membership includes two votes, a one-year subscription to THE BULLETIN, and certain discounts.

C. Organization: Any club or organization whose membership is made up of citizens 55 years of age or older, who agree to abide by these bylaws, may become a member by paying annual dues of $12.00 and sending the names of a representative and an alternate to the Council Office. Each organization membership includes one vote, a one-year subscription to THE BULLETIN sent to the President, and certain discounts.

D. Any club or organization whose membership is made up of citizens 55 years or older, who agree to abide by these bylaws, may become members by paying dues of $10.00 each, provided: (1) at least 50 persons join at one time; (2) the club or organization handles the registration; (3) the club or organization presents a list of names and addresses, telephone numbers and (4) the club or organization pays for all memberships with one check. Each membership includes one vote, a one-year subscription to THE BULLETIN, and certain discounts.

E. Sponsor: Any organization may show its support for the SCC by paying annual dues of $80.00 and will receive a one year subscription to THE BULLETIN and one complimentary ¼ page ad in THE BULLETIN. This membership category does not include voting privileges.

ARTICLE IV – OFFICERS

Section 1 Elected Officers

The elected officers of the Council shall be President, a First Vice-President, a Second Vice-President, a Secretary, a Treasurer and a Delegate from each of the Multipurpose Centers and one from the Neighborhood Centers, and two (2) delegates at-large, and the immediate past President.

Section 2: Appointed Officers

The appointed officers shall be Representatives to agencies affecting senior issues

(2) Historian

(3) Parliamentarian

Section 3 Terms of Office

The officers of the Council shall be elected in November and installed in December. Plurality shall elect. They shall serve for two years or until their successors are elected. The elected officers each have one (1) vote on the Executive Committee. The terms for appointed officers shall be the same as those of the elected officers.

Section 4 Nomination and election

(1) The July-August issue of THE BULLETIN will carry the list of pending vacancies for the SCC with a brief description of each vacancy and a request for nominations. Persons interested in one of the vacancies should contact the SCC office. In the event of a vacancy of delegates to the multipurpose centers or the Neighborhood Centers, the Executive Committee shall elect a Council Member to fill that term.

(2) In September, a Nominating Committee of Delegates representing each Multipurpose Center shall be appointed by the Executive Committee. The Nominating Committee shall seek nominations from organizations and individual members for all ten (10) offices of the Council. All suggestions must include name, address, telephone number, qualifications, and consent of the person being nominated. All candidates must be members of the SCC. All nominees for President must have served at least one (1) year on the Executive Committee of SCC. Completed nomination forms will be sent to the Council Office.

(3) At the October meeting, the Nominating Committee shall submit the proposed slate of officers to the Executive Committee. When the Executive Committee approves the slate of officers regarding eligibility, it will then be published in the November issue of THE BULLETIN along with a paper ballot.

(4) The Delegate from the Site Councils will be nominated by the Site Councils to represent them on the Executive Committee.

(5) In November, the general membership shall vote on the slate of officers and mail the ballot to the current address of the Council Office, or drop off the ballot at any Multipurpose Center.

(6) In December, the President shall appoint four (4) tellers to count the ballots. Plurality shall elect. The elected officers shall be installed in December and shall assume office at the close of this Executive Committee meeting.

Section 5:  Elected Office Vacancy

In the event of a vacancy in an elected office, the Executive Committee shall elect a Council Member to fill the unexpired term.

ARTICLE V – OFFICERS’ DUTIES

Section 1 - President: The President shall:

(1) Preside all meetings;

(2) Select appointed officers and committee chairpersons;

(3) Serve as ex-officio member of all committees, except the Nominating Committee;

(4) Serve as a member of the Editorial Review Committee for THE BULLETIN and,

(5) Represent the SCC on the Cobb Senior Services Board of Advisors;

(6) Represent the SCC on the ARC Advisory Committee on Aging, or appoint a representative approved by the Executive Committee

Section 2 First Vice-President: The First-Vice President Shall:

(1) Preside in the absence or inability of the President;

(2) Serve as Membership Chairperson;

(3) Serve as a member of the Editorial Review Committee for THE BULLETIN;

(4) Oversee all committee activities;

(5) Maintain an open line of communication between the Multipurpose Division Manager, Liaison, President, all officers and committee chairpersons, and;

(6) Perform other duties as requested by the Council.

Section 3 Second Vice-President: The Second Vice-President Shall:

(1) Preside in the absence or inability of the President and First Vice-President;

(2) Shall serve as the Program/Event and Fundraising Chairperson;

(3) Shall serve as a member of the Editorial Review Committee for THE BULLETIN;

(4) Maintain an open line of communication between the Multipurpose Division Manager, Liaison, President, all officers and committee chairpersons; and,

(5) Perform other duties as requested by the Council.

Section 4 Secretary: The Secretary shall:

(1) Take minutes of each meeting; and,

(2) Within two weeks after the meeting, send a draft of the minutes to the President;

(3) Have copies distributed to those attending the next meeting for their approval;

(4) Perform other duties as requested by the Council.

Section 5 Treasurer: The Treasurer shall:

(1) Receive membership dues collected from the Senior council PO Box or at Council Office.

(2) Prepare and deposit all monies coming to the Council;

(3) Present a current financial statement of income/expense at each monthly meeting, and present a quarterly financial report on income/expense by accounts.

(4) Compile and file other necessary reports;

(5) Pay bills approved by the SCC Executive Committee or listed in the adopted budget, for expenditures which are not in excess of $500.00; Expense in excess of $500.00 will be approve by the board.

(6) Close the books of the Treasurer as of December 31;

(7) Make the books available for a financial review by a person appointed by the Executive Committee before April 15.

(8) Maintain all books and records of the Senior Citizen Council of Cobb County at the Liaison office;

(9) Insure that all checks shall be signed by either the Treasurer, President, or First Vice-President

Section 6 The Delegate: The Delegate shall:

(1) Participate in all meetings of the Executive Committee and shall report at these meetings;

(2) Have membership on the Directory Committee;

(3) Learn the contacts and services for senior citizens within the assigned District

a) Contact the people working in and using the centers for active seniors. To those clubs using the multipurpose center as a meeting place, make presentations concerning the new projects and programs of the SCC.

b) Learn the sites and locations in the District used by active seniors, including city groups, church groups, recreation groups and independent groups.

c) Become familiar with the extent which the Cobb Senior Services provides services to the inactive seniors in the District (Meals on Wheels, etc.).

(4) Bring possible events, activities, or programs to be sponsored or put on by SCC, along with corresponding possible dates to the Executive Committee for approval prior to scheduling at any senior center or other facility.

ARTICLE VI – SCC MEETINGS

Section 1 Annual Business Meeting

The Annual Business Meeting for general membership shall be held in October unless otherwise called by the President.

Section 2 Special Meetings

Special Meetings may be called by the SCC Executive Committee, or twenty-five (25) Council members, providing all members of the Council have been notified at least one (1) week in advance or given notice in THE BULLETIN.

Section 3 Meeting Quorum

The quorum for any Council meeting shall be twenty-five (25) Senior Citizens Council Members.

ARTICLE VII – SCC EXECUTIVE COMMITTEE

Section 1 SCC Executive Committee

The SCC Executive Committee shall be composed of the Elected Officers each having one vote; The Appointed Officers and Committee Chairpersons without vote; The Executive Director of Cobb Senior Services, The Senior Services Multipurpose Division Manager, and the Liaison shall serve as ex-officio members of the SCC Executive Committee without vote.

The SCC Executive Committee is an established Standing Committee of the Cobb Senior Services Board of Advisors. Further, the Cobb Senior Services Board of Advisors Chairperson shall designate the President of the SCC Executive Committee as a member of the Cobb Senior Services Board of Advisors. The SCC Executive Committee shall provide reports upon request to the Cobb Senior Services Board of Advisors.

Section 2 Special Called Executive Committee Meetings

The Executive Committee shall meet at the call of the President or any three (3) members of the Committee. Executive Committee members may be polled by telephone or email by the President.

Section 3 Meeting Quorum

The quorum shall be five (5) and each voting member may have one (1) vote; no proxy votes allowed.

Section 4 SCC Executive Committee Responsibilities

The Executive Committee shall be authorized to:

(1) Approve all expenditures not in excess of $500.00;

(2) Approve decisions of the SCC;

(3) Provide guidance and public support to the SCC;

(4) Call special meetings;

(5) Appoint the Nominating Committee in September;

(6) Approve expenditures submitted to the Treasurer not in excess of $500.00;

(7) Approve the Senior Citizen of the Year;

(8) Authorize the audit of the books.

(9) Fill vacancies of elected officers; and,

(10) Avail themselves of guidance which shall be provided by the Cobb Senior Services Board of Advisors.

Section 5 Removal from Executive Committee

A member may be removed from the Executive Committee for any of (but not limited to) the following causes:

(1) Any three (3) consecutive absences (without due and acceptable reasons) from regular Executive Committee meetings

(2) Failure to adhere to the policies of the Executive Committee

(3) Conduct unseemly or disruptive to transaction of Executive Committee business

(4) Upon request of the Executive Committee, a member shall submit his/her letter of resignation.

ARTICLE VIII – COMMITTEES

Section 1 Standing Committees

Suggested Standing Committees shall be: Enrichment of Life Movement (ELM), Editorial Review, Legislative, Scholarship and Directory. The Standing Committee Chairpersons are appointed by the President of the SCC.

Section 2 Special Committees

Special Committees may be authorized for specific tasks when a need has been determined by the SCC Executive Committee. At the time a special committee is established, the SCC Executive Committee shall specify the purposes and responsibilities of the committee and the number of individuals who will serve as members. The President of the SCC shall appoint, upon consultation with the SCC Executive Committee, the Chairperson and members of any special committee. A special committee shall be terminated automatically when its assigned task is completed or at the direction of the SCC Executive Committee.

ARTICLE IX – AMENDMENTS

These bylaws may be amended by a two-thirds vote of the general membership present at any regular Business Meeting, provided a notice of proposed amendments is published in THE BULLETIN prior to the meeting.

ARTICLE X – PARLIAMENTARY AUTHORITY

ROBERT RULES OF ORDER NEWLY REVISED shall govern the proceedings of this organization in all cases not provided for in these bylaws or in the standing rules.

ARTICLE XI – DISSOLUTION

No part of the net earnings of this corporation shall in any manner be distributed to, or inure to the benefit of, any member, director, or officer of this corporation. Upon dissolution of the organization, assets shall be distributed for on or more exempt purposes within the meaning of section 501(c) 4 of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for public purpose. Any such assets not disposed of shall be disposed of by the Court of Common please or the Superior Court of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes.

SCC STANDING RULES

  1. The Senior Citizen Council was founded in 1973 under the auspices of the Marietta/Cobb Community Services Center. It is a 501 (c) (4) organization that is operated exclusively for the promotion of social welfare. It furthers the common good and general welfare of community residents over the age of fifty-five (55).
  2. The list of officers and members of the Senior Citizen Council may not be given to outside organizations without the permission of the President of the SCC and the Director of Cobb Senior Services.
  3. Appropriate recognition may be ordered by a member of the Executive Committee, not to exceed a cost of $80.00, when a Council member dies or is in the hospital for an extended stay. Neither a special vote nor a quorum of the committee shall be necessary for this action. The President and CSS Liaison shall be notified. The SCC Liaison shall arrange to order the flowers. The Secretary shall be notified to send a card. The billing shall be sent to the Treasurer.
  4. Gifts and Gratuities: No gifts and/or gratuities shall be accepted by any elected officer, appointed officer, chairperson or council member from any council sponsor(s), i.e., banks, businesses, caterers, florists, etc. If any are accepted, they shall be duly noted and turned over to the Council for final disposition. This rule shall apply to any event. No person, including volunteers, shall receive or purchase any item before the event.
  5. The President shall designate representatives to attend selected conferences on behalf of the Senior Citizens Council. Said attendance shall include reimbursement for costs of registration, travel, hotel, and meal expenses
  6. The Historian shall annually write a one-page history on archival paper under topics selected by the Executive Committee and collect and put in SCC history books any and all articles relating to council activities.
  7. It is a policy of this organization that solicitation of funds for individuals or charities at any SCC meeting shall be prohibited.
  8. The Senior Citizen Council of Cobb County will have an awards program at the Annual Meeting to include: Cobb Senior Volunteer of the Year, Cobb Senior Community Leader of the Year, Cobb Service to Seniors Award(s). Awards will be presented by the President of SCC, or designee.
  9. The Senior Citizen Council of Cobb County awards scholarships to approved candidates for the Professional Development in Gerontology Certificate Program and Applied Management In Gerontology at Kennesaw State University, according to the most current written agreement.